Privacy Policy

Introduction

Welcome to Invoice Maker - AI Billing ("we," "our," or "us"). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

Information We Collect

We may collect the following types of information:

Information You Provide

• Business Information: Business name, address, email, phone number, tax ID, and logo that you enter in your business profile.
• Client Information: Names, email addresses, phone numbers, and addresses of your clients that you add to the app.
• Invoice & Estimate Data: Invoice details, line items, amounts, payment terms, and notes you create within the app.
• Account Information: Email address and authentication credentials when you create an account.
• Voice Data: Audio recordings when you use the AI Voice-to-Invoice feature, which are processed to create invoices.

Information Collected Automatically

• Device Information: Device type, operating system version, and unique device identifiers.
• Usage Data: How you interact with the app, features used, and general usage patterns.
• Crash Data: Diagnostic and crash reports to help us improve app stability.

How We Use Your Information

We use the information we collect to:

• Provide and maintain the invoice creation and management services.
• Process voice recordings through our AI service to generate invoices.
• Generate PDF invoices and estimates for sharing and printing.
• Improve and optimize our app's performance and user experience.
• Provide customer support and respond to your inquiries.
• Process in-app purchases and manage your subscription.
• Send important service-related notifications.

Data Storage & Security

Your invoice data, client information, and business details are primarily stored locally on your device using secure on-device storage. We implement appropriate technical and organizational measures to protect your data.

• Local data is stored using encrypted device storage.
• Voice recordings are transmitted securely via HTTPS for AI processing and are not permanently stored on our servers.
• Authentication is handled through Firebase with industry-standard security protocols.
• We apply PII (Personally Identifiable Information) masking before sending any data to AI processing services.

AI Voice-to-Invoice Feature

When you use the Voice-to-Invoice feature:

• Your voice recording is securely transmitted to our servers for transcription.
• We mask sensitive client information before processing with AI services.
• Audio recordings are processed in real-time and are not permanently stored.
• The transcribed text is used solely to generate your invoice.

Third-Party Services

We use the following third-party services:

• Firebase: For user authentication and analytics.
• Apple In-App Purchases: For processing subscription payments.
• AI Processing API: For voice transcription and natural language invoice generation.

Each third-party service has its own privacy policy governing the use of your information.

Device Permissions

The app may request the following device permissions:

• Camera: To take photos of receipts and documents.
• Photo Library: To upload your business logo.
• Microphone: To record voice input for the AI Voice-to-Invoice feature.
• Contacts: To import client information from your phone contacts (optional).

All permissions are optional and requested only when you use the relevant feature.

Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• With your consent or at your direction (e.g., when you share an invoice via email or messaging).
• To comply with legal obligations or valid legal processes.
• To protect our rights, privacy, safety, or property.

Data Retention

Your data is stored locally on your device and remains there until you delete it or uninstall the app. You can delete individual invoices, clients, and items at any time within the app.

Children's Privacy

Our app is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will promptly delete it.

Your Rights

You have the right to:

• Access and review your personal data stored in the app.
• Delete your data by removing individual records or uninstalling the app.
• Opt out of optional features like voice recording and contact import.
• Request information about how your data is used.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy within the app and updating the "Last Updated" date.